Fake Invoice and Wire Fraud Red Flags
Fake invoices and "new bank details" emails are one of the most common ways small firms lose money, and once a wire goes out it's hard to get back. This one-page guide shows your bookkeeper what to look for, and the one phone call that stops most of these scams.
- Stop a fake invoice before the money leaves your account
- Catch a "we changed our bank" email, even when it comes from a real vendor's address
- Give your bookkeeper one simple rule that stops most of these scams
- Know what to do right away if money already went out
- One page your bookkeeper will keep at the desk
- Written for office managers and bookkeepers, not IT people
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Free 1-page PDF, emailed to you right away. Print it and hand it to whoever pays the bills.
The Warning Signs Your Bookkeeper Should Know by Heart
Changed Bank Details
A vendor or sub suddenly has a "new account." The number one red flag.
Urgent Payment Requests
Pressure to pay today, often from someone pretending to be a partner.
Look-Alike Email Addresses
How to check the real sender when the name looks right but the address is off by a letter.
Details That Don't Match
Wrong project numbers, odd amounts, or invoices for work you didn't order.
The Call-Back Rule
Verify any payment change by calling a number you already have, never the one in the email.
If You Already Paid
The first steps to take with your bank, right away, to try to get the money back.
Want to Lock Down Your Email Too?
We're Aspen IT Group, the IT team for architecture, engineering, and construction firms in East Tennessee. Most fake invoices start with a hacked email account. We'll check how well yours is protected. No cost, no obligation.